Effective Date: April 2, 2026  |  Last Updated: April 2, 2026

At Valiantlytix Sdn. Bhd. ("Valiantlytix", "we", "us", or "our"), we specialize in AI transformation and data analytics. We understand that your data is a valuable asset, and we are committed to protecting your privacy. This policy outlines how we handle your personal data when you visit our website, use our Contact Us form, or subscribe to our communications.

1. Personal Data We Collect

We collect information that identifies you or allows us to contact you, including:

• Identity & Contact Data: Name, job title, company name, email address, and phone number.
• Inquiry Data: Any specific information or project details you provide in the message field of our contact forms.
• Technical & Usage Data: IP address, browser type, and interactions with our website (collected via cookies) to optimize your user experience.

2. Purpose of Data Processing

In compliance with the Notice and Choice Principle of the PDPA, we process your data for:

• Direct Inquiry Fulfillment: Responding to your requests for AI solutions, proposals, or training services.
• Relationship Management: Scheduling discovery calls and managing business interactions.
• Marketing & Engagement: Sending you newsletters, whitepapers, and updates regarding AI trends and Valiantlytix services.
• Analytics: Using anonymized data to improve our service offerings and website performance.

3. Marketing Communications & Newsletters

By providing your contact details and opting in, you agree to receive marketing materials from us.

• Personalization: We may use automated analytics to ensure the insights and newsletters we send are relevant to your industry or interests.
• Opt-out (Unsubscribe): You have the right to stop receiving marketing emails at any time. Every newsletter or promotional email includes an "Unsubscribe" link. Alternatively, you may contact our DPO to be removed from our mailing list.

4. Consent

By submitting your information through our website, you explicitly consent to the processing of your personal data as described.

5. Disclosure of Your Data

We do not sell, rent, or trade your personal data. We only share information with:

• Authorized Personnel: Employees within Valiantlytix who require the data to assist you.
• Trusted Data Processors: Third-party providers (e.g., CRM platforms, secure cloud storage, or email marketing tools) that are contractually bound to maintain strict data confidentiality.
• Legal Compliance: Regulatory bodies or law enforcement when required by Malaysian law.

6. Data Security & Integrity

As an AI-driven organization, we employ high-standard technical and organizational measures to protect your data from unauthorized access, alteration, or disclosure. We utilize encryption and secure access protocols to maintain data integrity.

7. Data Retention

We retain your personal data only as long as necessary to fulfill the purposes outlined in this policy or to meet legal and regulatory requirements. Once no longer needed, data is securely deleted or permanently anonymized.

8. Your Rights under PDPA 2024

You have the following rights regarding your personal data:

• Access & Correction: The right to request a copy of your data or correct any inaccuracies.
• Withdrawal of Consent: The right to stop us from processing your data for marketing or other purposes.
• Data Portability: The right to request your data in a structured, machine-readable format.
• Automated Decision-Making: The right to request human intervention regarding any automated profiling that significantly affects you.

9. Data Protection Officer (DPO)

In accordance with the Personal Data Protection (Amendment) Act 2024, we have appointed a Data Protection Officer. For any questions, data access requests, or complaints, please contact:

Attn: Data Protection Officer
Valiantlytix Sdn. Bhd.
Email: legal@valiantlytix.com
Location: Petaling Jaya, Selangor, Malaysia

10. Amendments

We reserve the right to update this policy to reflect changes in our business practices or Malaysian law. Updates will be posted on this page with a revised "Last Updated" date.